How to Manage Charity Marathon Race Event

Learn how to manage charity events. Charity events always gather a lot of participants, be it volunteers, sponsors or just your regular folks. And there is room for making mistakes.

But as of late, a lot of organizations are opting to recruit fundraisers via events that attract more interactivity like marathon races. Such event does give a lot of benefits to both the event organizers and the participants, not to mention it is also a healthy way for them to raise the money for the purpose of charity.

It is also a way to visibly publicize the cause of the charity within the community. Below are the basics on how you should manage a charity marathon event.




How To Manage Charity Event Planning

When you plan a marathon race, it starts with choosing the route. Marathon racing can get massive, since there are a lot of participants that love to join.

You need to consider carefully the route that the participants are going to run through. It plays a pivotal role and affects other decisions that follow afterwards, such as deciding on the size of the staff, transportation, security, signage, volunteers and also the participants’ satisfaction.

When you map out the running course, you must determine first the kind of event that you are going to hold. Since this is a charity event, mostly it is inclusive in its cause since the more inclusive the charity event is, it equally means that people of all physical abilities and ages are able to participate in the event.

Test your plan Out!

It is highly recommended that the route you have chosen you have to run or walk it around yourself. This is like surveying the surroundings – you get to see the situation for yourself, paying attention to traffic, elevation gain, conditions and every other factors that you will notice out there.

This will also make you decide on fitting the right conditions according to the ability levels of your participants. The common distances routes that charity event takes are the 5k, 10k, 16k, 21k, and the marathon.




Safety, Safety, and did I mention, SAFETY?

You should also take into consideration about the participants’ safety. This is strongly considered when you map out the route they are going to run through. Take into account the traffic travel through that route, the adequate number of pedestrian lanes that will keep the participants safe from traffic, etc.

Transportation to Everywhere

There are more questions that will raise during this stage. Transportation should be included into the calculation, too. This means access to spectators and participants with transportation. You have to make sure that the course is close to where public transportation is, including the parking areas for those who brought their vehicles with them.




Take into Consideration the Fans, Too!

The number of spectators and participants that you should be expecting on the day of the event, including the course length are two factors that will affect the size of the volunteers and the resources you will need. Learn from other marathon event coordinators how to manage charity logistics.

Some of the common resources that you need to have are tents, water, food, trash cans, portable toilets, tables, PA system, stage for the awarding ceremony, generator, and many more. Don’t forget to touch on the legal side of charity marathon races.

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