Want to avoid common event planning mistakes? You are reading this in the hopes that the charity event you are handling should be free of mistakes. If it is your first time handling an event, you are just fooling yourself.
Every event is bound to have mistakes, but they gradually diminish after you have handled a lot of events. For beginners, however, it should be expected that you will have mistakes, especially with charity marathon racing events.
It is true that such an event can get really overwhelming, even with all the dedicated volunteers doing their best. But this does not mean to say that you have to give up and just let the event flow without proper planning.
By reading the common mistakes below, you will be able to lessen the mistakes committed by many, even amongst professional event planners.
Most charity events, including marathons include more than just a single goal!!!
Aside from raising the money for the cause, you need to expand the circle that will reach various supporters or even cultivate your relationships with the most significant donors. You also need to increase the awareness of your event within the local community.
In a charity marathon event, there is a specific amount of money that you want to achieve. Make sure that all your goals are defined and prioritize each of them.
It is absolutely necessary to keep tack of expenses, and the easiest way to do this is to use a credit card for purchasing items and for retrieving petty cash for emergencies. Since charity events can be unlike a business or not, banks shy away from giving loans for an event – grants or donations maybe.
If you are unable to get bank help before the event, consider a “high risk merchant processing” account. This is a fancy term for a credit card that is usable for your charity events. There are so many reasons to have one – especially if you are dealing with hotels, travel and security deposits for equipment.
Like how organizations have a vision and a mission, your events should be on similar terms, too. When you set up your goals, you must be as specific as you can. In accordance with creating goals, you should also make a master schedule.
It can be quite a daunting task for someone new to this, but it will be a wise thing to do, especially doing big projects as its purpose. Whether this is an event that will happen in 3 months or 12 months later, having a schedule fixed will become an invaluable piece to you.
Fill your schedule with dates on every milestone that is set for the event. It should be set from the very first meeting you will conduct up until the final day. This will help remind you whenever you forget what you need to do on a particular day.
You should also think about other charity marathon events that are taking place. Professional event planners check on the holiday calendar.
These holidays are known throughout, but it is also your duty what these holidays can do when they interfere with the turnout of the charity event. Avoid being unaware of these events or it will interfere with yours, especially when you schedule it in the same day with big sporting events.
Don’t forget to check in your locale, to see if you can find any resources for your charity marathon event that will aid in publishing the event.
Don’t overlook the number of volunteers you are going to get and the number of volunteers is affected according to the size of your event. There are specific tasks that you are going to assign them and it will turn out during your first meeting or up until you have finalized what is going to happen during the event. That is how you avoid the most common event planning mistakes.